Office Manager

JOB TITLE: Office Manager
SCHEDULE: Full-time, 40 hours per week 
LOCATION: 525 5th street, San Francisco, CA 
SUPERVISOR: Program Director 
SALARY/BENEFITS: DOE, full medical (Kaiser), voluntary dental/vision

Summary: The Office Manager is responsible for the general operation of the St. Vincent de Paul Society of San Francisco’s Multi-Service Center South.  This position oversees the reception area, manages office equipment, handles supply inventory, assists with new hire onboarding and provides administrative support to Director and staff.

Responsibilities:

  • Provide administrative support to the Program Director – Prepare meetings, organize materials and complete special projects as needed. Support special events as needed during the year.  Assist staff with employment paperwork and prepare accounts payable.
  • Office Equipment – Check fax and copier for paper supply. Ensure equipment is functioning including telephones, copier, fax and computer systems. Call for service when needed. 
  • Manage organization of the office – Ensure and maintain a neat, organized and clean office environment. Copies of paperwork such as new employee and benefit forms should be prepared in advance of hire.  Client mail should be organized daily.
  • Onboarding and payroll – Assist new hires with paperwork, orient them to the MSC, as needed, including introductions to staff and a tour of the worksite.  Maintenance of the time clock including scanning new employees, assisting with timecard errors and handling the payroll summary for bi-weekly payroll.
  • Collaboration with Reception Area – Handle telephone inquiries and walk-ins in a professional, supportive and cheerful manner. Completion of general administrative tasks including mailings and other administrative functions. 
  • Ordering and storage of office supplies – Maintain office supplies, organize supplies and keep inventory of supplies
  • Draft and distribute correspondence, memos and staff announcements as needed
  • Recordkeeping – Maintain both hardcopy and electronic file archives of general office records, including important operational documents. Collect and coordinate data for daily and monthly statistical reports for St. Vincent de Paul Society and Human Services Agency.
  • Mail – Postmark and take office mail to mailbox.
  • Maintain staff lists– Keep list up to date with contact information including titles. Distribute memos and staff announcements as necessary. 
  • Other duties as assigned.

Qualifications:

  • AA degree or equivalent work experience.
  • Workforce Now Time & Attendance experience preferred.
  • Excellent verbal and written English communication skills. Basic math skills required.
  • Ability to resolve problems with employee payroll issues.
  • Professional appearance and demeanor.
  • Cheerful and pleasant personality oriented to serving customers.
  • Ability to maintain composure while multi-tasking.
  • Attention to detail.
  • Ability to prioritize work and adhere to deadlines.
  • Computer proficiency including keyboarding, data entry and experience using Microsoft Windows.
  • Proficiency in Microsoft Word and Office Software applications.
  • Ability to work collaboratively and cooperatively with other employees.
  • Commitment to the mission of St. Vincent de Paul Society of San Francisco.

The St. Vincent de Paul Society of San Francisco is an Affirmative Action/Equal Opportunity Employer.

To Apply:

Send a resume and cover letter describing your interest to Lois Dutton, HR Director at ldutton@svdp-sf.org